Costs & Fees

Costs & Fees

Costs & Fees • Estimating wedding costs is a back and forth process until options have become decisions, and ideas have become a plan. Contact us by clicking here. If you are looking for a set price wedding package please click here.
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What may seem quite complex and wordy to explain in writing on this site, which addresses itself to a broad range of potential clients with numerous different needs, is much simpler in discussion or during an onsite show and tell visit when we can simply focus on your needs.
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Please note that all pricing on this website is indicative and informative, and not an official proposed price or quote. Days, times, seasons, the context and configuration of your wedding, and the price and requirements for same, can shift up or down considerably. But they do give you a “sort of maybe ballpark idea” of some elements. See also Frequently Asked Questions on wedding costs by Clicking Here.

Please note that all pricing on this website is indicative and informative
If you have come to this page to get confused, you have come to the right place!
How Much Does a Wedding Usually Cost? We’d love to keep it sound bite simple but asking what a wedding cost is similar to asking what a bottle of wine, a computer, a car, two week vacation, and in some cases what the down payment for a house costs. The only clear and accurate answer is that it cost as much or as little as you want it to. Hence everything is budget driven. Which is a good thing. The process to arrive at the wedding plan is described below. It may sound daunting but it isn’t. Contact us by clicking here.

For sound reasons related to practical, legal, fire marshal, insurance, norms, standards, prescriptions or constraints of an Inn vs. simply renting a private home, all weddings at the Inn, no matter how small require a wedding contract. Some people ask if they can simply reserve a group of rooms, cottages, cabins, sites and locations for an evening or two and have the wedding in their room, cottage and cabin, and bring in their own officiant, cake, flowers, food and beverage? It’s a logical question but be regret that we cannot allow this for numerous sound reasons. If you want a 100% self-produced wedding, which we do not recommend, we would recommend you rent an stand alone private owner cabin, cottage or home. Contact us by clicking here.

What may seem quite complex and wordy to explain in writing on this site, which addresses itself to a broad range of potential clients with numerous different needs, is much simpler in discussion and/or during an onsite show and tell visit when we can simply focus on your needs. While it may seem simpler to provide broad flat rate wedding packages, the object of this type of detailing is to help assure we all do our homework and assure you do not pay for something you do not need, and that you benefit from logical planning. In our case we have done weddings which cost $500 and weddings which cost $120,000. We have had weddings with just the couple, 2 witnesses and the officiant, and weddings which lasted 3 days with 200 people. See also Frequently Asked Questions on wedding costs by Clicking Here. Contact us by clicking here.

The Good News: Lots of Options! You do need to keep in mind that what is listed below are simply examples of single element prices so you get a general idea of component costs. As such the price listed for these single elements may be waived, significantly less, and sometimes more, than what you see below when they are combined into a specific wedding plan, because some options are mutually exclusive, others mutually obligatory. And there will be groupings and combinations which eliminate redundant costs or add costs. For example if you are using the same location for several events, or having an event in several locations, several costs will be eliminated. Another example is that we can sometimes waive the wedding plan preparation costs completely when you book the entire facility for 2 days. See also Frequently Asked Questions on wedding costs by Clicking Here. Contact us by clicking here.

If you are looking for a very small and simple wedding, we have also one set price elopement packages which you may find of interest, and those can be customized according to your needs. You can find those by clicking here. See also Frequently Asked Questions on wedding costs by Clicking Here.

Each location on the estate is usable for certain parts of the ceremony, or reception, and not for others. While this may be your first and only wedding, we do close to a hundred weddings a year, and we are here to tell you one size does not fit all, hence the need for us to take your wedding as seriously as you do and at some point talk to you in depth. And we recommend a visit to verify if we are a good fit. To that end we have developed good way for you to do so. Click here to see how to get a Free Overnight Stay so you can explore our estate and facilities.

Estimating
The Estimating Process

Gathering Basic Overview Information to Provide a Estimate
Reviewing Options & Wedding Checklists with Bride & Groom
Calculating An Approximate Quote
Elaborate Preliminary Wedding Proposal & Deposit Requirements
Our in house wedding and event planner works with you to provide an accurate estimate which includes all costs and vendors. This is a free service for weddings taking place at The Mast Farm Inn.

Designing Your Wedding Plan & Event Fees

Wedding Planning, Preparation & Budgeting
Designing the Wedding With Bride & Groom
Information Gathering With Stakeholders
Defining Key Objectives, Criteria & Factors for Bride, Groom and Families
Drawing of Spec Sheet & Overall Wedding Plan
Prepare Wedding & Events Scenarios, Agendas & Chronology
Defining Lodging Plan
Defining Food & Beverage Plan
Prepare Activities Plans
Review Of Vendors
Select Options, Obtain Quotes from Vendors & Professionals
Prepare Complete & Final Budget
Wedding Event Setup, Clean-up & Special Event Services Fee

Elaborate A Written Wedding Plan, Proposal & Agreement
Free For Weddings of 2-5 Guests
$190-$290 For Weddings of 6-8 Guests
$390-$490 For Weddings of 9-18 Guests
$590-$690 For Weddings of 19-30 Guests
$890-$1090 For Weddings of 31-60 Guests
$1290-$1590 For Weddings of 61-100 Guests
$1490-$1790 For Weddings of 101-150 Guests
$1990-$2290 For Weddings of 151-200 Guests
Non-Refundable, Payment When Wedding Plan Ordered, PLEASE NOTE • We may waive, lower or raise this fee depending on your specific plan. Please note that all pricing on this website is indicative and informative, and not an official proposed price or quote. Days, times, seasons, the context and configuration of your wedding and the price and requirements for same can shift up or down considerably. But they do give you a sort of ballpark idea of some elements.

Lodging

Lodging may be billed at the regular rates for the intended dates at the time of reservation or at group rates depending on how much lodging you reserve. You can take a look at our lodging rates for your dates using our online reservations system or get an idea by Clicking Here. The lodging rates for your dates will also be included in Your Wedding Plan mentioned above. Rates range from $99 – $429 per night depending on your choice of lodging and dates.

Dining

A complete country gourmet breakfast is included for guests within the regular room rate. Extra persons in the rooms, cottage and cabins, beyond the double occupancy over the age of two: extra breakfasts, amenities, and housekeeping are billed at a per person per day cost (at the time of publication $30 per person per day). You can get an idea of group dining options by Clicking Here. Keep in mind that a specific dining plan and cost will be included in Your Wedding Plan mentioned above. Group dining rates can range from $20.00 – $150.00 a person depending on you selections of menu and beverages.

Catering

The catering plan will be custom designed based on your specifications and included in your wedding plan. You can get an idea of some of the types of catering options & pricing by Clicking Here and some of the menu items we can serve by Clicking Here and here. Catering rates can range from $20.00 – $150.00 a person depending on you selections of menu and beverages.

Site Rental, Preparation & Clean-Up

The rental & service fees below generally include planning, site preparation, moving items, bar and area setup before & clean-up afterwards required to hold a special event or ceremony at the locations and sites below. All prices below are for with or without tents, but do not include cost of tent rental. Specific tent rental charges, depending on your specific selection of tents, will be charged at tent rental costs. Days equal 24 hours and are counted as from the time of setup start and/or tent placement to the time of end of clean-up and/or tent removal. Any partial 24 hour started is considered a full 24 hour period. Example 2 1/2 days equals 3 days. The capacity limit for each site and location is also listed below.

Outdoor Locations & Sites
Outdoor Locations & Sites
PLEASE NOTE • We may waive, reduce or raise these fees depending on your specific plan. Please note that all pricing on this website is indicative and informative and not an official proposed price or quote as days, times, seasons, the context and configuration of your wedding and the price and requirements for same can shift up or down considerably. But they do give you a sort of ballpark idea of some elements. Sites and locations are not available stand alone for self-produced weddings as we do not authorize self-produced and self-serviced weddings on the estate.

The Barn

From 2-30 Guests, Very Very Casual To Formal, Covered Porch
One Day
• $190 For Groups Up To 12
• $690 For Groups of 13 or More
Two Days
• $390 For Groups Up To 12
• $990 For Groups of 13 or More
Three Days
• $590 For Groups Up To 12
• $1290 For Groups of 13 or More

The Barn Terrace

From 30-150 Guests, Very Casual To Formal, Outdoors (Price Is With or Without Tents, Specific Tent Rental Charges Extra)
One Day • $590
Two Days • $790
Three Days • $1290

The Barn & Terrace

From 30-200 Guests, Very Casual To Formal, Outdoors & Covered Porch
One Day
• $690 For Groups Up To 30 All Lodging At The Inn or
• $990 For Groups of 31 or More
Two Days
• $1090 For Groups Up To 30 All Lodging At The Inn or
• $1390 For Groups of 31 or More
Three Days
• $1390 For Groups Up To 30 All Lodging At The Inn or
• $1790 For Groups of 30 or More

The Spring House Lawn

From 2-80 Guests, Fancy Casual To Black Tie Formal, Outdoors
One Day
• Possibly Free For Groups of 2-12 Without Tents & All Lodging at the Inn, Restrictions & Conditions Apply
• $390 With Tents and/or For Groups Over 12
Two Days • $690
Three Days • $990

The Farm House Porch

From 2-60 Guests, Dressy Casual To Low Formal, Covered Porch
One Day
• Free For Groups Of Less 2-8 Without Tents & All lodging at The Inn or
• $390 & Only Available When Wedding Party Has Booked Entire Farmhouse

The Loom House Porch

From 2-60 Guests, Fancy Casual To Low Formal, Outdoors
One Day
• Free For Groups of Less Than 6 & If Lodging In The Loom House or
• $390 & Only Available For Guests Also Staying In Loom House

The Blacksmith Shop Porch

From 2-12 Guests, Very Casual To Casual, Covered Porch
One Day
• $90 & Only Available For A Guest Also Staying In Blacksmith Shop

The Woodwork Shop Porch

From 2-12 Guests, Very Casual To Casual, Covered Porch
One Day
• $90 & Only Available For A Guest Also Staying In Woodwork Shop

The Organic Farm-Garden

From 2-24 Guests, Very Very Casual To Black Tie Formal, Outdoors
One Day
• Possibly Free For Groups of Less Than 9 & If All Lodging At The Inn or
• $390 For Groups Over 9

The Spring House

From 2-4 Guests, Fancy Casual, Indoors
One Day
• Possibly Free For Guests Lodging At The Inn

The Pond

From 2-24 Guests, Very Casual To Formal, Outdoors
One Day
• Possibly Free For Groups Up To 6 All Lodging At The Inn or
• $190 For Groups Up To 12
• $290 For Groups of 13 or More
Two Days
• $290 For Groups Up To 12
• $390 For Groups of 13 or More
Three Days
• $390 For Groups Up To 12
• $490 For Groups of 13 or More

The Forest

From 2-30 Guests, Very Very Casual, Outdoors
One Day
• Possibly Free For Groups Up To 8 All Lodging At The Inn, Restrictions & Conditions Apply
• $390 For Groups Over 8

Maple Spring Terrace

From 2-8 Guests, Very Casual To Low Formal, Outdoors
One Day
• $90 For Groups Up To 8 Who Have Also Rented Maple Spring

Maple Spring Porch

From 2-4 Guests, Very Casual To Casual, Outdoors Covered
One Day
• Possibly Free For Groups Up To 4 Who Have Also Rented Maple Spring, Charges, limitations and conditions may apply.

Gazebo Cottage Terrace

From 2-8 Guests, Very Casual To Low Formal, Outdoors
One Day
• $90 For Groups Up To 8 Who Have Also Rented Gazebo Cottage, Charges, limitations and conditions may apply.

Gazebo Cottage Porch

From 2-4 Guests, Very Casual To Casual, Outdoors Covered
One Day
• Possibly Free For Groups Up To 4 Who Have Also Rented Gazebo Cottage, Charges, limitations and conditions may apply.

The Gazebo

From 2-18 Guests, Very Casual To Low Formal, Outdoors Covered
One Day
• $90 For Groups Up To 8 Without Tents & Chairs, Charges
• $190 For Groups Up To 18 or With Tents & Chairs

Indoor Locations & Sites
Indoor Locations & Sites
PLEASE NOTE • We may waive, reduce or raise these fees depending on your specific plan. Please note that all pricing on this website is indicative and informative and not an official proposed price or quote as days, times, seasons, the context and configuration of your wedding and the price and requirements for same can shift up or down considerably. But they do give you a sort of ballpark idea of some elements.

The Entire Ground Floor At Night (5:00PM – 1:00AM)

From 2-18 Guests, Fancy Casual To Black Tie Formal, Indoors, Only Available When You Have Rented The Entire Inn
One Day • $790
Two Days • $1480

The Entire Ground Floor Mid-Day (11:00 AM – 4:00PM)

From 2-18 Guests, Fancy Casual To Black Tie Formal, Indoors, Only Available When You Have Rented The Entire Main Farm House
One Day • $690
Two Days • $1280

Simplicity At Night (Both Rooms, 5:00PM – 1:00AM)

From 2-30 Guests, Dressy Casual To Low Formal, Indoors, Only Available When You Have Rented The Entire Main Farm House
One Day • $590
Two Days • $1080

Simplicity Mid-Day (Both Rooms, 11:00AM – 4:00PM)

From 2-30 Guests, Dressy Casual To Low Formal, Indoors, Only Available When You Have Rented The Entire Main Farm House
One Day • $490
Two Days • $880

Simplicity At Night (The Rooster’s Room, 5:00PM – 1:00AM)

From 2-30 Guests, Dressy Casual To Low Formal, Indoors, Only Available When You Have Rented The Entire Main Farm House
One Day • $390
Two Days • $680

Simplicity Mid-Day (The Rooster’s Room, 11:00AM – 4:00PM)

From 2-24 Guests, Dressy Casual To Low Formal, Indoors, Only Available When You Have Rented The Entire Main Farm House
One Day • $290
Two Days • $480

Simplicity At Night (The Great Outdoors Room, 5:00PM – 1:00AM)

From 2-24 Guests, Dressy Casual To Low Formal, Indoors
One Day • $390
Two Days • $680

Simplicity Mid-Day (The Great Outdoors Room, 11:00AM – 4:00PM)

From 2-24 Guests, Dressy Casual To Low Formal, Indoors
One Day • $190
Two Days • $280

The Granary & The Granary Terrace

From 2-18 Guests, Fancy Casual To Black Tie Formal, Indoors, Available Only When Wedding Party Also Rents The Granary
Two Days
• Possibly Free For Up To 6 Guests Requiring No Assistance For Setup & Cleanup
• $290-$590 For Up To 18 Guests
Three Days
• $390-$690 For Up To 18 Guests

The Parlor

From 2-4 Guests, Dressy Casual To Low Formal, Indoors
One Day
• Possibly free for guests lodging in the main farmhouse at the Inn & requiring no assistance for setup & cleanup. Charges, limitations and conditions may apply.

Simplicity’s Pantry

From 2-4 Guests, Very Casual To Low Formal, Indoors
One Day
• Possibly free for guests lodging in the main farmhouse at Inn & requiring no assistance for setup & cleanup. Charges, limitations and conditions may apply.

The Loom House

From 2-6 Guests, Fancy Casual To Low Formal, Indoors
One Day
• Possibly free for guests lodging at The Loom House & requiring no assistance for setup & cleanup. Charges, limitations and conditions may apply.

The Blacksmith Shop

From 2-6 Guests, Very Casual To Casual, Indoors
One Day
• Possibly free for guests lodging at The Blacksmith Shop & requiring no assistance for setup & cleanup. Charges, limitations and conditions may apply.

The Woodwork Shop

From 2-4 Guests, Very Casual To Casual, Indoors
One Day
• Possibly free for guests lodging at The Woodwork Shop & requiring no assistance for setup & cleanup. Charges, limitations and conditions may apply.

Maple Spring

From 2-6 Guests, Very Casual To Low Formal, Indoors
One Day
• Possibly free for guests lodging at Maple Spring & requiring no assistance for setup & cleanup. Charges, limitations and conditions may apply.

Gazebo Cottage

From 2-6 Guests, Very Casual To Low Formal, Indoors
One Day
• Possibly free for guests lodging at Gazebo Cottage & requiring no assistance for setup & cleanup. Charges, limitations and conditions may apply.

Vendors

For many good reasons from QUALITY ASSURANCE, to insurance, to legal, to issues related to the National Historic Register nature of the estate and its facilities, local laws, food and beverage service regulations and permitting, The Inn is the exclusive provider of food and beverages, and of food and beverage service.

The following for the most part will be supplied by wedding professionals in our area. The costs can vary widely depending on your choices. The written wedding plan and budgeting phase is designed to help walk you though that process, explore options, select vendors. We provide for Vendor Payments Management & Wedding Accounting Management free as part of any Mast Farm Inn wedding proposal, as managing the deposits and payments to a number of vendors is quite the chore. This also enables you to not have to pay for everything up front as we provide a payment guaranty to them. We have an extensive list of vendors who have the experience required providing services at the Inn, and are familiar with the Inn and Grounds. If you need the services of any of the following we can guide you, and incorporate their costs and management in our proposal.
Site Decoration
Hair, Makeup, Spa Treatments
Service Staff
Baker
Florist
Bridal Bouquets
Bridesmaid Bouquet
Centerpieces
Boutonnieres
Corsages
Flower Baskets
Photographer
Videographer
Officiant
Invitations
Cards (Seating Tables, Seating Chairs, Food)
Menus (Food & Bar)
Beverages
Music
Favors & Memorabilia
Rentals
Silverware
Dinnerware
Glassware
Tents
Chairs
Tables
Linens (Napkins, Tablecloths)
Lighting, Decorative Lighting, Candles, Electrical
Heaters
Flooring
Chafing Dishes
Babysitters & Nannies
Valet Parking
Buggies, Exotic Cars, Limousines, Shuttles
Planning Meetings & Sessions with Vendors $25.00 Per Hour, and will be estimated and budgeted in your wedding plan, no costs overruns, no added charges
Placing Orders & Receiving, $25.00 Per Hour, and will be estimated and budgeted in your wedding plan, no costs overruns, no added charges

Lodging Gratuities

For group bookings we request a 10% lodging gratuity on the lodging portion of the bill for the lodging staff, as in group bookings, this is by far the more logical approach which assures an equitable distribution among the staff.

Service Gratuities

For group bookings we request a 15% food and beverage service gratuity on the catering and dining portion of the bill for the service staff, as in group bookings, this is by far the more logical approach which assures an equitable distribution among the staff.

Taxes

Taxes are 6.75% on all products and services not related to lodging, and 12.75% on all lodging components.

Post Wedding Follow-Up
Post Wedding Follow-Up

There is plenty to do afterwards, and you can count on us to help you do it.
Free (Because by that time we are friends if not family :-)

PLEASE NOTE • All weddings taking place at the Inn require a contract no matter how simple, and require the advance notice to, and authorization of our wedding manager. Among many of the sound reasons, there are legal, fire marshal, and insurance prescriptions and constraints involved in operating an Inn vs. simply renting a stand alone cabin or detached home. Each room cottage and cabin has its own legal occupancy limits, and we have a global occupancy limit. The same holds true for locations and sites on the estate. In practical fact, even if the only people in attendance at the wedding and in the room are you, your spouse, an officiant, and photographer and assistant, serving as witnesses, we do not allow it. We are on The National Register of Historic Places, and quite averse to damage to property or furnishings, and as part of Historic Hotels of America and Select Registry we uphold high standards. Other risks include your wedding or group spilling out into the common areas of the Inn, Estate and Grounds and creating what other guests might sense or experience as a disturbance. If you want a 100% self-produced wedding, we recommend you rent a private owner cabin, cottage or home. See the Frequently Asked Questions page by clicking here and the Guidelines and Policies page by clicking here. Thank you for your understanding.


Memorable Elopements, Weddings & Honeymoons
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Historic Farmhouse, Cottage & Cabin Lodging, Invigorating Retreats & Workshops, Memorable Elopements, Weddings & Honeymoons
Make Your Own History at The Mast Farm Inn
Historic Farmhouse, Cottage & Cabin Lodging
Invigorating Retreats & Workshops
Memorable Elopements, Weddings & Honeymoons
Award-winning
Historic Hotels of America® boutique hotel, and Select Registry® country inn, specializing in historic lodging, weddings, elopements, honeymoons, retreats and workshops, in Historic Valle Crucis, North Carolina. The Mast Farm Inn is on the National Register of Historic Places, as is the entire historic district of Valle Crucis in which it is located; a world-renowned rural mountain village, in the western North Carolina Blue Ridge Parkway and Blue Ridge National Heritage Area.
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